Two hundred doors, and every one of them emails you
Arrears swept on the 3rd, lease renewals surfaced at day ninety with offer letters drafted, open work orders audited twice a week. You approve the batch.
The arrears sweep runs on the 3rd whether or not you had a flood that week. It reads the delinquency report, drafts a reminder fitted to each tenant’s situation, flags repeat cases for a human decision, and queues the batch for your approval.
Two hundred doors means small obligations that scale linearly: the rolling ninety-day lease window, the maintenance queue stuck on a contractor who stopped answering, the owners each expecting a monthly statement with sentences attached. AppFolio, Buildium or Propertyware holds the data and a companion does the chasing inside it, in the session you are signed into, with Gmail and Outlook native for the email half.
| Doing it by hand | With a companion | |
|---|---|---|
| Arrears chasing | Whoever’s free after the 5th | Swept on the 3rd, drafts queued for approval |
| Lease renewals | Noticed at day twenty | Listed weekly at day ninety, offers drafted |
| Contractor follow-up | The squeaky work orders | All open orders audited twice a week |
| Screening decisions and notices | Human | Still human, deliberately |
What does the arrears sweep look like on the 3rd?
A monthly routine reads the delinquency report in your management portal and drafts the reminder appropriate to each tenant’s situation: first miss versus third month, payment plan in place versus not.
They queue for your batch approval, and repeat cases get flagged for a human decision rather than a fourth templated nudge. The loop is invoice chasing with a rent roll instead of an invoice ledger.
Watch the ninety-day renewal window weekly
Every week, a companion lists leases expiring inside ninety days, pulls comparable market rents from the listing sites in your session, and drafts the renewal offer letters against your pricing rules.
Vacancy is the expensive failure in this business, and it usually starts with a renewal letter that went out at day twenty instead of day ninety.
Can someone chase the contractor so you don’t have to?
A companion audits open work orders twice a week and drafts the nudges: work order sent with no confirmation, job done with no invoice, invoice received with photos missing. What you get back is the exceptions list, with the reason each job is stuck.
Owner reporting rides the same rails: one monthly statement email per owner, numbers from the portal, drafted into sheets and prose you approve.
The calls a license and a lawyer still own
Tenant screening decisions are fair-housing territory, so companions here compile documents and verify completeness, and a human applies the criteria. Legal notices, evictions and deposit disputes follow jurisdiction-specific law your lawyer or forms provider owns. Emergencies are phone calls.
Every outgoing message stops at an approval card, because a wrong arrears email to the wrong tenant is a real harm. The model is on the security page.
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Strawberry is free to download and includes AI credits to start. Paid plans begin at $20/month. See pricing. · Reviewed · Canonical facts for AI agents