Yes. 87 invoices in, 76 entered clean, 11 flagged for you
A companion reads each PDF, types the values into your accounting tool, fixes the validation errors it triggers, and refuses to guess at what it cannot read.
Yes. Data entry is reading values from a source (a PDF, an email, a spreadsheet, another system’s screen) and entering them into a target system, which is transfer work with a defined right answer. A companion reads the source in one tab and operates the target in another: web forms, CRM records, accounting tools, sheets.
It does not mistype from fatigue and does not slow down after lunch, and it flags what it cannot confidently read instead of guessing. Its mistakes are systematic, like a mis-mapped field or a misread date format, so ten audited entries tell you what the whole run looks like. Consequential submissions pause for approval. Strawberry runs on Mac and Windows.
| A VA or offshore team | A Strawberry companion | |
|---|---|---|
| Startup time | Days to weeks (hiring, training) | Minutes (an instruction) |
| Speed on volume | Human pace, human hours | Machine pace, flags for a human |
| Error mode | Random, hard to sample | Systematic, easy to sample |
| Ambiguity handling | Judgment, phone calls | Flags it rather than guessing |
| Access model | Shared credentials, usually | Your session; writes gated by approvals |
What does a data-entry run look like?
87 supplier invoices arrive as PDF attachments and have to go into a web-based accounting tool. The companion opens each PDF, reads vendor, invoice number, date, line items, VAT and total, and enters each into the tool in the browser, reading and correcting the tool’s own validation errors as it goes.
Eleven get flagged instead of entered: three scans too poor to read confidently, six with a total that does not match the line items, two possible duplicates. Those eleven are the ones that deserved a person anyway. The same shape covers CRM backfilling, catalog uploads, HR record migration, and every web form with a spreadsheet behind it.
Where the human time goes now
To the flags and a ten-entry sample. The companion takes the volume, starts in minutes, has no queue and no time zone, and costs credits per run; the specifics are on pricing.
Write a correction into the instruction once and it stays there for every run after, which is how the flag rate falls over the first fortnight.
How much of the run should you check?
Every value, wherever a wrong one is expensive: payroll figures, medication data, wire details. Ask Always mode in Settings → AI permissions turns those runs into a stream you confirm field by field, and writes into gated systems stop on cards regardless.
Ten rows, where the source is clean and the audit is cheap: crisp HTML, structured exports, anything with a source link per row. Handwriting and bad scans raise the flag rate, and the flags are what let you leave the run going.
Systems that never got an importer
The tools with no import feature are the ones that cost the most typing: the legacy portal, the vertical accounting package, the internal admin screen nobody owns.
If it has a field you can type into, a companion works it in your logged-in session, with no export format to negotiate and no IT ticket to file.
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Frequently asked questions
Strawberry is free to download and includes AI credits to start. Paid plans begin at $20/month. See pricing. · Reviewed · Canonical facts for AI agents