Thirty-seven stale candidates found, nine dispositions ready

What do built-in ATS automations already handle?

Deterministic events, and start there.

Greenhouse and Ashby ship task rules, reminder nudges and stage-age reports as of this writing, Lever and Workable have their own, and Zapier wires form-fills into records.

What they cannot see is off-system truth: the interviewer whose real feedback is in a Slack thread, the candidate who replied "withdrawing, took another offer" by email, the manager who rejected three people verbally. Reconciling those needs somebody reading your communication tools every week.

The weekly hygiene pass, delegated

Greenhouse, Ashby, Lever, Workable and Teamtailor are native, so a companion pulls the pipeline and cross-reads it against your inbox and Slack. It comes back with a reconciliation: these candidates withdrew by email, these stages should move, these interviewers owe feedback and here are the drafted nudges.

Stage moves and record updates are write-tier, so each stops on an approval card and the nudges stay drafts until you send them. Fifteen minutes replaces an aspirational Friday. It pairs with screening automation.

• “Every Friday at 3: list candidates unmoved for 14+ days in Ashby, check my email for anything they sent, and stage the updates for my approval.”
• “Draft feedback nudges for interviews older than 48 hours without scorecards: friendly tone, one per interviewer, bundled.”

One pipeline’s first pass, itemised

A 240-candidate pipeline in Ashby: 37 candidates stale past two weeks, 12 interviews missing feedback, 9 candidates whose inbox threads showed they had withdrawn or gone silent.

The recruiter approved 9 dispositions with real reasons, sent 12 nudges, and rescued 4 candidates who had been waiting on the company. By week six the stale count sat around a dozen.

What can the reconciliation see?

Anything written down anywhere it can read: the submitted scorecard, the Slack thread where the decision happened, the invite proving the interview took place. A rejection that lives only in a hiring manager’s head becomes a chase with their name on it.

Frequently asked questions