Day one of close, with the statements already filed
A companion collects eleven vendor statements into your close folder, drafts 23 overdue-invoice chasers from Xero, and builds the spend digest. Sends wait for your click.
Eleven vendor portals visited, eleven statements downloaded and filed under your naming convention. Twenty-three overdue receivables drafted with the actual invoice number and history in each email. Both waiting for you on day one of close instead of day three.
The accounting is your job. The collecting is a courier route run in a browser, twelve times a year, and a companion runs it on macOS or Windows. Xero and Mercury are native integrations, so invoices, contacts and account activity come through real tools, and the vendor portals get walked in your logged-in session. Everything that leaves the building stops on an approval card first.
| Job | Exports and email chasing | A Strawberry companion |
|---|---|---|
| Statement collection | Eleven logins, one hour | Walked in your session, filed and named consistently |
| AR chasing | Batch reminder everyone ignores | Per-invoice drafts, approved as a batch |
| Spend anomalies | Noticed in month four | Flagged in the weekly digest |
| Sign-off | Yours | Still yours |
How does AI chase 23 overdue invoices?
The list comes from Xero: every overdue invoice with amount, age and contact. You encode the judgment once: friendly at 7 days, firmer at 21, escalate to you at 45, never the two accounts finance flagged as sensitive. The companion drafts each email with the real invoice number and history in it, and the batch waits for your approval before a single send. The full pattern is in invoice chasing, and the receipts-side twin in invoice collection.
What about the portals with no API?
The insurance portal, the utilities account, the payroll provider, the local tax site.
A companion signs into each one as you, navigates to the statements page, downloads the PDF, and files it in the close folder under a consistent name. That is how the most mindless hour of close disappears without waiting for anybody to build a connector. QuickBooks, Stripe, Ramp and NetSuite get worked the same way, and a portal redesign changes nothing, because the companion reads the page.
Get the weekly spend digest, anomalies on top
A scheduled routine pulls account activity from Mercury and bills from Xero, compares against last month, and writes a short digest into Google Sheets, also native, with anomalies on top: the vendor that doubled, the subscription that reactivated, the duplicate-looking charge. Pair it with a periodic SaaS subscription audit and the “wait, we still pay for that?” category shrinks.
What finance keeps for itself
Anything an auditor will ask you to defend: accruals, revenue recognition, the judgment calls in reconciliation, sign-off. A companion assembles the evidence and drafts the mechanical layer underneath, and the numbers you certify stay authored by you.
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Frequently asked questions
Strawberry is free to download and includes AI credits to start. Paid plans begin at $20/month. See pricing. · Reviewed · Canonical facts for AI agents