Xero StrawberryChase every overdue Xero invoice without opening Xero
Ask once and the overdue list comes back grouped by contact, each invoice carrying a chase email already drafted in your own mail account. You approve the sends.
Forty invoices are past due. Chasing them means opening Xero, sorting by date, copying an amount and a reference into an email, then doing that thirty-nine more times. It is why the aged receivables report gets opened on the eleventh instead of the second.
A companion reads all forty, pulls the contact behind each one, and drafts all forty emails. Reads cover invoices, contacts, the chart of accounts, inventory items and bank transactions. Four writes exist, and every one of them waits for your confirmation.
Month-end: forty invoices, forty drafts
You ask for the overdue list.
It comes back grouped by contact: invoice number, amount, due date, days late. Under each group sits a chase email drafted in your own mail account, reference and amount already in the body.
It does not send them. You approve thirty-four, rewrite four, delete two. The copying is gone. The judgement about your largest customer stays with you.
What can a companion touch in Xero?
Reads: invoices filtered by status, type or contact, any single invoice by ID or number, contacts, customers and suppliers, the chart of accounts, inventory items, bank transactions and the organisation record.
Writes are four things, each one gated:
- Create a contact, when the customer you are invoicing does not exist in the ledger yet.
- Create an invoice or a bill, with line items, against a contact that does.
- Update an existing invoice: a corrected reference, a changed due date, an added line.
- Record a payment against an invoice.
Why does a companion stop and ask?
On a ledger, a confident guess is a number somebody else has to unpick later.
So when it cannot find the invoice you meant, it shows you the search it ran and what came back. When two contacts share a trading name, it asks which one you meant.
It assembles what the ledger says with the sources attached. Whether the books are right stays with you and your accountant. Teams running a monthly operations rhythm get the clerical half back.
From the signed order to the raised invoice
The confirmation is in email, the terms are in a document, the customer record is in your CRM, and somebody is meant to read all three and retype the result into an invoice form.
A companion reads all three in the sessions you are already signed into and stages the invoice with line items, contact and reference filled from them. You check a draft against the order instead of filling a form. Same move as data extraction, pointed at the one form where accuracy is not optional.
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